This required sectionstates names and addressesof both the creditor and thedebtor. It also providesinformation regarding thepurpose for this letter.Press [Ctrl+F1] for moreinformation.This required section providesan explanation for thisletter. The debtor is able tostate exactly why he/shedisagrees with the creditor'sinformation regarding thebalance owed. Press [Ctrl+F1]for more information.This optional section enablesthe debtor to include anyadditional informationstating why the demand letteris incorrect. Press [Ctrl+F1]for more information.This required section closesthe letter by stating wherethe debtor may be contactedand listing any enclosures orcopies concerning thisletter. Press [Ctrl+F1] formore information.
REQUIRED TRANSFER SECTIONCount Field 1 1 1 1 1 1 1 1 1 1TODATE
REQUIRED OPENING SECTION (SECTION 1 OF 4) [Letterhead Information - Debtor]
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[Inside Address - Creditor]
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Re: : have received your demand for payment regarding . Your records indicate that owe $ . records show that this information is incorrect. [Compose your own opening paragraph.]
This required section states the names and addresses of theperson responding to the demand letter (the "Debtor") and of theperson who initially sent the letter (the "Creditor"). Accessthe Expert Guide for more information.Enter the name of the Debtor or edit the information as desired.Press [F2] to select and paste a record from the Address Manager.Enter an X if the demand letter pertains to more than one person.For example, a joint account would include more than one person.Access the Expert Guide for more information.Enter the Joint Debtor's name or edit the information as desired.Enter the company name if the Debtor is a company, or edit theinformation as desired.Enter the Debtor's street address or edit the information asdesired.Enter the Debtor's extended street address or edit the informationas desired.Enter the Debtor's city or edit the information as desired.Enter the Debtor's state/province or edit the information asdesired. Press [F8] to select a state from the selection box.Enter the Debtor's zip/postal code or edit the information asdesired.Enter an X to include the Debtor's country, if outside the UnitedStates.Enter the country or edit the information as desired.Using the format MM/DD/YYYY, enter the date of the letter or editthe information as desired.Enter the personal title and name of the Creditor from whom thedemand was received, or edit the information as desired. Press [F2]to select and paste a record from the Address Manager.Enter the Creditor's employment title, if applicable, or edit theinformation as desired.Enter the company name of the Creditor, if applicable, or edit theinformation as desired. Press [F2] to select and paste a record fromthe Address Manager.Enter the Creditor's street address or edit the information asdesired.Enter the Creditor's extended street address or edit the informationas desired.Enter the Creditor's city or edit the information as desired.Enter the Creditor's state/province or edit the information asdesired. Press [F8] to select a state from the selection box.Enter the Creditor's zip/postal code or edit the information asdesired.Enter an X to include the Creditor's country, if outside the UnitedStates.Enter a heading for this letter or press [F8] for suggestions fromthe selection box. For example, "Promissory Note", or "OpenAccount". If this field is left blank it will not be printed.Enter a salutation or press [F8] for suggestions. NOTE: If thisfield or the following name field is left blank, it will not beprinted.If previously entered, a contact person's name will be transferredto this field. You can modify the information without affectingearlier data.Enter an X to select the program-supplied opening paragraph, ratherthan your own customized sentence.Enter the type of agreement the demand letter is in regards to.Press [F8] to select an agreement from the selection box. Forexample, "Promissory Note", "Open Account", or "Agreement".Enter the amount owed that is indicated in the demand letter.Enter an X to compose your own paragraph stating the reasons forwriting the letter.Use this space to compose your own opening paragraph.
Dear Recourse Against Collection
REQUIRED EXPLANATION SECTION (SECTION 2 OF 4) According to records the invoice was never received. will promptly respond to the demand that was just received. For your records, please note that correct mailing address is: records show that the stated balance is incorrect because payment was already sent to you on for $ . entitled to a discount of $ which was never credited to the account. Taking into consideration the terms of the discount, the correct outstanding balance is $ . Attached are copies of supporting documentation that indicate the correct amount of the balance. Enclosed is a payment of $ to be applied to the balance.
This required section enables you to state exactly why theinformation contained in the demand letter was incorrect.Enter an X to select a program-supplied sentence indicating that theinvoice for payment was never received.Enter an X to select a program-supplied sentence that states youwill immediately respond to the request of the demand letter.Enter an X to select a program-supplied sentence to update theCreditor's records by including your correct mailing address.The program completes the Debtor's address by transferring theinformation from a previous section. If desired, you may modifythe information without affecting earlier data.Enter the Debtor's extended street address or edit the informationas desired.Enter the Debtor's city or edit the information as desired.Enter the Debtor's state/province or edit the information asdesired. Press [F8] to select a state from the selection box.Enter the Debtor's zip/postal code or edit the information asdesired.The program completes the checkbox to include the Debtor's countrybased on your prior entry. If desired, you may unmark the checkboxwithout affecting earlier data.Enter the Debtor's country or edit the information as desired.Enter an X to select a program-supplied sentence if the balancestated in the demand letter is incorrect.Enter an X to select a program-supplied sentence stating that thepayment had already been sent to the Creditor.Using the format MM/DD/YYYY, enter the date that payment was sent tothe Creditor.Enter the amount of payment that was sent to the Creditor.Enter an X to select a program-supplied sentence stating the balanceis incorrect because the applicable discount was never credited tothe account.Enter an X to state the percent of discount you are entitled.Enter the percent of discount.Enter an X to state the dollar amount of discount you are entitled.Enter the dollar amount of discount.Enter the outstanding balance shown on your records with theapplicable discount figured in this total.Enter an X to compose your own paragraph stating why the balance isincorrect.Use this space to compose your paragraph regarding the incorrectbalance.Enter an X if you will be attaching supporting documentationregarding the correct balance.Enter an X to select a program-supplied sentence stating that theenclosed payment should be applied to the balance.Enter the amount of the payment being made.
OPTIONAL ADDITIONAL INFORMATION SECTION (SECTION 3 OF 4) [Provide additional information as to why the demand letter is incorrect.]
Enter an X to include an optional section which enables you toinclude any additional information regarding the inconsistency ofbalances between the Debtor and the Creditor.Use this space to provide any additional information as to why thedemand letter is incorrect.
REQUIRED CLOSING SECTION (SECTION 4 OF 4) If you have any questions or need additional information, please contact at the above address. can also be contacted by phone at extension or extension . A fax can be sent to . [Compose your own closing paragraph.] [Optional enclosure and carbon copy lines]
This required section provides a closing paragraph. A closingshould advise the Creditor on how to reach the Debtor.Enter an X to select a program-supplied sentence, rather than yourown customized sentence requesting that you be contacted by mailand/or phone.Enter an X to include your own closing paragraph.Enter an X to include phone numbers where you can be reached.Enter an X to include a phone number at which you can be reachedduring non-business hours.Enter a non-business phone number or edit the information asdesired.Enter an X to include a phone extension number.Enter a phone extension number or edit the information as desired.Enter an X to include a phone number at which you can be reachedduring business hours.Enter a business phone number or edit the information as desired.Enter an X to include a phone extension number.Enter a phone extension number or edit the information as desired.Enter an X to include a facsimile number.Enter a facsimile number or edit the information as desired.Use this space to include your own closing paragraph.Enter a closing or edit the information as desired. Press [F8] toselect another closing from the selection box.The program automatically completes the Debtor's name bytransferring the information from a previous section. If desired,you may modify the information without affecting earlier data.Enter the Debtor's employment title, if applicable.The program completes the checkbox to include the name of theJoint Debtor by transferring the information from a previoussection. If the Joint Debtor will not be signing the letter, pressthe spacebar to deselect the checkbox and the Joint Debtor's namewill not print.The program completes the Joint Debtor's name by transferring theinformation from a previous section. You may modify the informationwithout affecting earlier data.Enter an X to include a listing of attachments, enclosures, orpersons to whom copies of the letter are being sent.Use this space to enter information or press [F8] for suggestionsregarding enclosures or copies. For example, "Enclosure" or"Copy To".Use this space to enter corresponding information. For example, adescription of the enclosure(s) or the name of a party receiving acopy.
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